Alex Kaplan Photo Video Photo Booth Event Info Doc

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Alex Kaplan Photo – Video – Photobooth – Specialists
216 Voorhis Ave, New Milford, NJ 07647
115 West 30th, NYC, NY 10001
www.AlexKaplanPhoto.com

www.TwoWeddingPhotographers.com
917.992.9097

 

Revision Date (Todays date) :
Wedding Date:
Package Hours:                      From:              To:
Bride’s Name:                         Cell #:                                                 Email:
Groom’s Name:                      Cell #:                                                 Email:
Emergency Contact:              Cell#:

 

Location #1 Place:
Full Address (Number, Street, Town, Zip):
Will GPS find this address?:
Telephone#:
Time Schedule:                      Ends:
What kind of Parking at this location:
What is happening at this location:
What kind of photography would you like at this location:
What is the travel time to the next location:

Location #2  Place:
Full Address (Number, Street, Town, Zip):
Will GPS find this address?:
Telephone#:
Time Schedule:                      Ends:
What kind of Parking at this location:
What is happening at this location:
What kind of photography would you like at this location:
What is the travel time to the next location:

Location #3  Place:
Full Address (Number, Street, Town, Zip):
Will GPS find this address?:
Telephone#:
Time Schedule:                      Ends:
What kind of Parking at this location:
What is happening at this location:
What kind of photography would you like at this location:
What is the travel time to the next location:

 

Basic Timeline:                               Starts:                                                Ends:

Ceremony    
Cocktail Hour    
Reception    
     

 

Family Structure

Bride:
Mother:
Father:
Siblings:
Grandparents:

Groom:
Mother:
Father:
Siblings:
Grandparents:

When & where will the groom see the bride for the first time:

Number of Adults in Bridal Party:
Number of Children in Bridal Party:
Location of Family Photos:
Location of Bride & Groom Photos:
Location of Bridal Party Photos:

Anyone who should not be photographed together:

Ceremony Information:

Flash photography allowed:
Amount of expected guests:
Receiving line:

 

Reception Information

 

Parent dances:
Number of toasts:
Bouquet and Garter toss:
Any other Info?: Any surprises? Birthday cakes, etc:
Amount of expected guests:


Vendor  & Wedding Info:

 

Name:                                 Website:                                     Phone:

Videographer:
DJ/Band:
Florist:
Dress Store:
Tux/Suit:
Wedding Bands Store:
Favor Store:
Hair:
Makeup:
Planner:
Limo:
Wedding colors:
Wedding theme:
Other info:

 

Special Requests

 

 

General Tips:

DJ’s – Smoke machines look great, but not in pictures, they decease the contrast in your photos.
DJ’s – Zap Photographers (Usually a kid hired by the DJ to walk around and take pictures as an add on to your package or for the DJs Facebook page). Their sole purpose is to walk around all evening and take photos.  They are not professional photographers, and do not understand that they need to keep moving after they take a picture and always stay behind the professional photographer. But they usually end up right behind the bride or groom looking at the LCD of their camera. And the professional photographer has to pause for a second, recompose (to get rid of the Zapper) then shoot, which can lead to missed shots or retouching fees to get rid of them from your photos. This adds additional stress to the photographers and can impede on the quality of work you will receive.
DJ’s – Place the older guests as far away from the DJ’s speakers as possible.

Videographers – Poorly supplied videographers without the proper telephoto lenses and or audio recorders tend to stay too close the bride and groom when recording the ceremony dances, and toasts, this leads to less options for the photographers as they need to be zoomed in in order to crop out the videographer.

Photo/Video –
First Kiss; please take your time with the kiss; this gives the photographers a better chance to catch it and take few different shots for you.
Photo/Video – Are your parents, grandparents, and everyone attending the ceremony planning to video the ceremony with their iPhone’s? If so, it won’t photograph well (the phone covers everybody’s faces)
Photo/Video – Are you having a receiving line? They can take up to 25 minutes from your picture time and cocktail hour time.
Photo/Video –
The absolute best time for outdoor photography is 1 hour before sunset.
Photo/Video – If the family photos will commence right after the ceremony, ask the immediate family to stick around otherwise they will leave for the cocktail hour.
Photo/Video – The best time for the photographers to eat is at the SAME time as the bride and groom, some vendors like to feed the photographers last, just when the bride and groom are finished eating and ready to mingle.
Photo/Video –
It is recommended that you see each other before the ceremony. If this is something you are interested in, we would do a first look, then soon after do the family shots, the bridal party, and bride and groom shots, all before the ceremony!

Limo Make sure your driver will have a GPS, spare tire, battery booster, and EZPass.
Limo – Limo drivers love to help you with the dress, but it looks better in pictures if a family member or help you.

Flowers – Get a picture of the flowers you are to receive, keep the picture together with the contract, you can reference the picture should any questions arise.

 

Your photographer(s) will be very professional and will work very hard to go above your expectations; gratuities are not expected but are VERY much appreciated.

 

 

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